Privacy Policy

Affinity PR Limited and Affinity PR Coaching Privacy Policy

We take seriously our obligations to respect and protect your data.   In accordance with the Data Protection Act 2018, we are providing this policy information to tell you how we collect, process and protect your personal data. Please read this notice – it contains important information you may need to know.

We always collect the minimum amount of personal information necessary for the purpose of your interaction with us. We never sell it to third parties, and we only use it as this privacy notice states.

Please read on for more details about how we will treat your personal information.

Our website uses cookies.  When you use our website you should be served a notice saying that by progressing, you understand you are consenting to our use of cookies in accordance with the terms of this policy.

(1) What information do we collect?

We may collect, store and use the following kinds of personal information:

(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, type and version, operating system, referral source, length of visit, page views, website navigation);

(b) information that you provide to us for the purpose of registering with us (including your name and address, email addresses, business name and address);

(c) information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters (including your name and address, email addresses, business name and address);

(d) any other information that you choose to send to us. 

(2) What are cookies?

A cookie consists of information sent by a web server to a web browser and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.  Cookies are used to help us understand who has visited and browsed our site and we like to know that for the purposes of customer care and future service development.  

We may use both “session” cookies and “persistent” cookies on the website.  Session cookies keep track of your journey as you navigate our website.  Persistent cookies enable our website to recognise you when you visit. 

Session cookies will be deleted from your computer when you close your browser.  Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.

We use Google Analytics to analyse the use of this website.  Google Analytics generates statistical and other information about website use by means of cookies.  The information generated relating to our website is used to create reports about the use of the website. Google will store this information.  Google’s privacy policy is available at: http://www.google.com/privacypolicy.html.

Our payment services provider PayPal may also send you cookies.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third-party cookies.  Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.

(3) How we use your personal information

We do not disclose your personal data to unaffiliated third parties except:

  • where your consent has been obtained, and or
  • where Affinity PR Limited is under a legal obligation to disclose personal data, and or
  • where we have contracted with third parties to assist in providing services to our customers, such as with our IT systems support team. 

We may use your personal information to:

(a) administer the website or to administer your booking/enquiry;

(b) improve your browsing experience by personalising the website;

(c) enable your use of the services available on the website;

(d) send you email notifications of your booking confirmation or forthcoming PR Coaching session; 

(e) send you our newsletter and other communications relating to our business and services which we think may be of interest to you, by post, by email, by text or similar technology (you can inform us at any time if you no longer require such communications);

(f) deal with enquiries and complaints made by or about you.

We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.

(4) Disclosures

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors only insofar as is reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose your personal information: 

(a) to the extent that we are required to do so by law;

(b) in connection with any legal proceedings or prospective legal proceedings;

(c) in order to establish, exercise or defend our legal rights. 

Except as provided in this privacy policy, we will not provide your information to third parties.

(5) Security of your personal information

We will take all reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. 

We will store your personal information securely. For information provided in electronic format we will take all reasonable measures online for the device used, such as the use of passwords, firewalls and up to date anti hacking software.   For information provided in hard copy format, when not in use paperwork will be kept in a locked filing cabinet within a locked room. 

(6) Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website.  You should check this page occasionally to ensure you are happy with any changes.  

(7) Your rights

You may instruct us to provide you with any personal information we hold about you.  Provision of such information will be subject to:

(a) the payment of a fee (currently fixed at £10.00); and

(b) the supply of appropriate evidence of your identity. For this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address.

(c) you may instruct us to delete your personal information.

We may withhold such personal information to the extent permitted by law.

(8) Third party websites

The website contains links to other websites. We are not responsible for the content, privacy policies or practices of third-party websites.

(9) Viruses

(a) Despite our best endeavours we cannot guarantee that our site will be free from viruses, malware or other similar programs. It is your responsibility to ensure that you have up to date and adequate anti-virus software installed on any and all equipment and devices you use to access our site.

(b) You must not intentionally introduce viruses and or software and or other harmful code or programs to our site.

(c) You must not attempt to hack or attack our site or attempt to gain unauthorised access to our site, any part of it or any software or equipment connected to it. We will take legal action against you if you do this and we may disclose your details to law enforcement agencies where we believe this is necessary or if we are required to disclose them by law. We may take any other action as we consider is necessary.

(10 Contact

If you have any questions about this privacy policy or our treatment of your personal information, please write to us by email to Hello@affinitypr.co.uk or by post to Affinity PR Limited, 20 Hamilton Road, Ipswich IP3 9AL, UK. 

(11) Data controller

The data controller responsible in respect of the information collected on this website is Charles Wood, Affinity PR Limited.  Our data protection registration number is ZA820992.

Credit

This document was based on an SEQ Legal template (www.seqlegal.com). 

Scroll to Top